Executive Administrative Assistant

Full Time

Req #18-HQ003
Salary $40-50K (DOE) + benefits
Travel - up to 10%
Telework Flexibility

Job brief

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executives’ working life and communication.

Responsibilities

Administrative point of contact between executives and internal/external clients
Managing calls, messages and routing correspondence
Handling executives’ requests and queries appropriately
Maintain calendar, arrange meetings and appointments and provide reminders
Handle event registration and travel arrangements
Take dictation and/or meeting minutes, accurately record data
Produce reports, presentations and briefs
Develop and carry out an efficient documentation management
Review and edit executive communications, as needed
Other duties as assigned

Requirements

Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office
Proficiency in English
Exemplary planning and time management skills
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion and confidentiality
Experience with marketing and social media desirable
High School degree; additional experience as personal assistant would be considered an advantage